Two Questions Every Customer Service Manager Should Be Asking Everyday

Your most important assets are not your customers and your employees. It’s how your customers and your employees feel about your company. Your success as a customer service manager is directly proportional to your ability to drive simultaneously customer satisfaction and employee engagement. Happy employees are inclined to go above and beyond for your customers. And when your customers feel they are cared for, they will return. You can’t satisfy customers with disengaged employees. Start there first. So what can you do to ensure your employees are engaged? As a first step, begin by asking at least one employee these two questions every day:

What are you hearing?  You cannot even begin to satisfy customers until you remove all the potential dissatisfiers within the customer experience. The American Customer Satisfaction Index found that the response rates for electronic surveys were averaging between 5% and 15% . So if surveys are your only source of feedback, then at the most, you personally know 15% of all your customers’ angst. If you are interacting with customers while you supervise employees, you may know between 20 – 50% of your customers’ dissatisfiers. But your Associates know 100% of your customers complaints and concerns because your customers tell them everyday. So find out what they are hearing and act to systematically remove any potential dissatisfiers.

What can I do for you? Jan Carlzon, former CEO of SAS Airlines and author of the book, Moments of Truth said, “If you’re not serving the customer, your job is to be serving someone who is.” To serve the customer, your employees need the empowerment, tools and resources to take care of their customers. Without the tools and resources, they will not feel empowered to solve customer complaints or respond to customer questions. As much as you want your employees to fulfill your customers’ needs, you need to serve your employees to fulfill theirs. So at the end of every employee conversation, whether it is a group setting or a one-to-one conversation, ask, “What can I do for you?” Listen and then act on their suggestions. Seriously weigh every suggestion, no matter how small you might think it might be. If they mentioned it to you, it is a BIG DEAL to them. Otherwise they wouldn’t have said anything. And if it’s a BIG DEAL to them, it should be a BIG DEAL to you. Whether you are able to implement their suggestion or not, always personally get back promptly to the individual employee who offered the suggestion. It will reinforce their perception that you are committed to their success, as much as you are to your customers’ satisfaction.

The biggest complaint from employees of their managers and supervisors is a lack of communication. Ask these two questions every day to generate a flow of ideas to continually improve the employee and customer experience. Then act on the feedback you receive to drive engagement and empower your employees to deliver exceptional service that your customers will rave about to you and others.

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Filed under Customer Service, employee engagement

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